Ensuring workplace safety is not only a moral obligation but also a legal requirement for employers. The Occupational Health and Safety Act (OHSA) and its regulations provide a comprehensive framework to safeguard the health and safety of employees. However, navigating through these legal requirements can be challenging. This blog aims to demystify the critical aspects of Sections 8 and 13 of the OHSA, along with related regulations, focusing on the essential terms and requirements for maintaining a compliant and safe work environment. By understanding and implementing these guidelines, employers can create a safer workplace and avoid legal repercussions.
Key Sections and Requirements:
Section 10(3)
- Requirement: Manufacturers, importers, sellers, or suppliers must provide health and safety information for any substance used at work.
- Training: Use customizable INTRA™ ACTRAC training material to stay compliant. Learn more.
Section 18
- Requirement: Employers must provide facilities, assistance, and training as needed for Health and Safety Representatives.
- Training: Use customizable INTRA™ HASREP training material. Learn more.
General Administrative Regulation 6
- Requirement: Consultations regarding facilities, training, and assistance for Health and Safety Representatives must be conducted.
General Safety Regulation 3
- Requirement: Workplaces with more than 10 employees must have at least one First Aider with a valid certificate.
- Training: Use customizable INTRA™ FIRSTRAC and OCTO BEFAR training material. Learn more. Either SETA or QCTO Accreditation and DEL Approval is required by the training provider.
- Additional Requirement: For high-risk workplaces, provide eyewash fountains, deluge showers, and ensure employee training in their use.
Legal Implications
OHSA is criminal legislation. Non-compliance can lead to severe consequences. Therefore, it’s vital to understand and implement the legal principles, requirements, and activities related to workplace health and safety training.
Information, Instruction, Training, and Supervision – general understanding
Information
- Definition: Documented data about potential dangers, hazards, and risks.
- Purpose: Ensure awareness of workplace hazards and protective measures.
- Example: Safety data sheets (SDS) for machinery and substances, etc.
Instruction
- Definition: Guidelines and procedures for safe work performance.
- Purpose: Provide clear directives to avoid accidents and health risks.
- Example: Step-by-step procedures for operating machinery safely.
Training
- Definition: Formal sessions to equip employees with necessary safety skills.
- Purpose: Ensure adherence to OHS protocols.
- Example: Workshops on using tools, equipment and personal protective equipment (PPE).
Supervision
- Definition: Authorised oversight to ensure compliance with OHS procedures.
- Purpose: Monitor and guide employees to follow safety practices.
- Example: Regular checks and disciplinary steps by a supervisor.
Step-by-Step Considerations for Implementing Effective OHS Information, Instruction, and Training
- Identify Recipients:
- Employees, contractors, subcontractors, supporting staff, and visitors.
- Determine Content and Coverage:
- Risk-specific measures, OHS rules, equipment use, and training content.
- Timing:
- Upon employment, when job nature changes, or new risks arise.
- Select Trainers:
- Qualified internal or external trainers.
- Delivery Methods:
- Verbal, written, or electronic information dissemination.
- Regular Assessment:
- Ensure employees understand and correctly use the information.
- Monitor Training Effectiveness:
- Achieve training objectives and seek continuous improvement.
Conclusion
For managers and trainers, understanding and implementing the concepts of information, instruction, training, and supervision is not just about compliance but also about fostering a culture of health and safety within the workplace. Emphasising the importance of structured, hazard specific training over generic training is essential for meeting the legal standards set by the South African Occupational Health and Safety legislation. By doing so, employers can ensure a safer work environment, protect their employees from potential hazards, and mitigate the risk of legal consequences.
Ensuring that all employees are well-informed and properly trained is an ongoing process that requires dedication and vigilance. By investing in comprehensive and customised training programs, employers can enhance workplace safety and compliance, ultimately contributing to a more productive and harmonious work environment.
For more information on becoming a licensed trainer and training material, contact Natalie at +27 82 499 6911 or natalie@intrasafe.co.za. Attend our regular Zoom update sessions by reserving your place at www.safetytraininglicense.com.
Do your own training with the customisable INTRA™ training materials available for various OHS requirements. Visit safetytraininglicense.com for more details.
